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Authors and users
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Registering the first time in the Journal Management System
(from PKP)
- To register with the journal
management system (OJS) we need you to lodge name, password,
unique email address, and what role (reader +author +reviewer).
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Submit an article to a journal
(from PKP)
- Take five steps to submit an
article to a journal: choose section and check statements;
enter metadata of title, authors, etc; upload the PDF of
your article; possibly upload any supplementary files;
confirm the submission.
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Reviewing an article for a journal
(from PKP)
- Take five steps to review an
article for a journal: notify acceptance; check guidelines;
download article; either paste a plain text review, or
upload a document, or both; finally select a Recommendation
and Submit.
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Register for another journal
- When you are already registered in the site in
one journal, and need to register with another journal in
order to, say, submit an article.
Section editors and Editors
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Start a second, or subsequent, round of review
- Editors can only start a subsequent round of
review after recording "Resubmit for Review". Recording
"Revisions required" means the editor will make an executive
decision without external review.
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Request Revision for Editors Executive Decision (no further refereeing)
- Recording "Revisions required" means the
editor will make an executive decision without further
external review.
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Accept Article and Send to Copyediting
- Upon deciding to accept an article: record
the decision in OJS; inform the author; and send the
specific approved version to the copyeditor.
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A desired reviewer's email is already in use, but not in your journal
- That is, the desired reviewer is in the system but not in your journal. Then use the button "Enrol existing user as reviewer".
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Review the history of an article
- OJS logs almost all actions: to review
actions taken and emails sent, look in the history; one may
also make notes there for posterity.
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List all articles that a associate editor is managing
- An editor may want to review or assist a
given Associate Editor.
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After initial copyediting, ask an author to provide sources
- The initial copyedit is done on author
supplied PDF. The editor then needs to ask authors to
improve sources accordingly, and to upload the new LaTeX
sources.
Journal Managers only
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Merge two users into one account
- Often users register twice in the system: the
hard part is to determine which one to merge into the other;
the easy part is the merge shown here. Also is a good
way to eliminate junk registrations.
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Change email address for a user
- To change an email address for a user, or any
other editing of their account information. Users can also
do this themselves.
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Remove a junk registration
- Robots generate junk registrations, although with
Captcha this is less of a problem. Remove like this,
although better is to merge into a "catch-all" account.
Copy and Layout for ANZIAM Journal
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Start layout by including metadata
- To start layout, get dates, subject
classification, and keywords from the metadata in OJS.
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Second layout fixes the preamble
- Second, fix the documentclass, style file,
author names, abstract.
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Third omit comment lines
- Third, delete anything in comments as
redundant. Sometimes authors leave an awful lot of
comments.
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Fourth address bibliography
- Fourth, address the bibliography in a bbl
file. Look at urls, dois, en-dashes, consistency, journal
names in emph.
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Invoke non-breaking spaces
- To avoid bad line breaks, insert
non-breaking spaces so it typesets OK now, and in the future
when retypeset. Need non-breaking spaces before cites, refs,
simple maths symbols, etc.
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Eliminate double dollar maths
- Double dollar maths may cause trouble in
future (as they are not proper begin-end tags), so eliminate
now in favour of equation*.
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Insert thin spaces to help LaTeX
- Some maths needs thin spaces to separate
symbols and sometimes to separate punctuation.
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Penultimately, upload galley proofs, ask proofreading
- After layout, upload revised sources, pdf
galley, ask author to proofread, revise metadata, send
authors differences file.
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Finally, after proofreading, finish and publish article
- After proofreading, do final edits, upload
revised sources, pdf and bibtex galley, ftp to scopus, then
publish in volume, email authors, and paste page numbers.
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