Authors and users

Registering the first time in the Journal Management System (from PKP)
To register with the journal management system (OJS) we need you to lodge name, password, unique email address, and what role (reader +author +reviewer).
Submit an article to a journal (from PKP)
Take five steps to submit an article to a journal: choose section and check statements; enter metadata of title, authors, etc; upload the PDF of your article; possibly upload any supplementary files; confirm the submission.
Reviewing an article for a journal (from PKP)
Take five steps to review an article for a journal: notify acceptance; check guidelines; download article; either paste a plain text review, or upload a document, or both; finally select a Recommendation and Submit.
Register for another journal
When you are already registered in the site in one journal, and need to register with another journal in order to, say, submit an article.

Section editors and Editors

Start a second, or subsequent, round of review
Editors can only start a subsequent round of review after recording "Resubmit for Review". Recording "Revisions required" means the editor will make an executive decision without external review.
Request Revision for Editors Executive Decision (no further refereeing)
Recording "Revisions required" means the editor will make an executive decision without further external review.
Accept Article and Send to Copyediting
Upon deciding to accept an article: record the decision in OJS; inform the author; and send the specific approved version to the copyeditor.
A desired reviewer's email is already in use, but not in your journal
That is, the desired reviewer is in the system but not in your journal. Then use the button "Enrol existing user as reviewer".
Review the history of an article
OJS logs almost all actions: to review actions taken and emails sent, look in the history; one may also make notes there for posterity.
List all articles that a associate editor is managing
An editor may want to review or assist a given Associate Editor.
After initial copyediting, ask an author to provide sources
The initial copyedit is done on author supplied PDF. The editor then needs to ask authors to improve sources accordingly, and to upload the new LaTeX sources.

Journal Managers only

Merge two users into one account
Often users register twice in the system: the hard part is to determine which one to merge into the other; the easy part is the merge shown here. Also is a good way to eliminate junk registrations.
Change email address for a user
To change an email address for a user, or any other editing of their account information. Users can also do this themselves.
Remove a junk registration
Robots generate junk registrations, although with Captcha this is less of a problem. Remove like this, although better is to merge into a "catch-all" account.

Copy and Layout for ANZIAM Journal

Start layout by including metadata
To start layout, get dates, subject classification, and keywords from the metadata in OJS.
Second layout fixes the preamble
Second, fix the documentclass, style file, author names, abstract.
Third omit comment lines
Third, delete anything in comments as redundant. Sometimes authors leave an awful lot of comments.
Fourth address bibliography
Fourth, address the bibliography in a bbl file. Look at urls, dois, en-dashes, consistency, journal names in emph.
Invoke non-breaking spaces
To avoid bad line breaks, insert non-breaking spaces so it typesets OK now, and in the future when retypeset. Need non-breaking spaces before cites, refs, simple maths symbols, etc.
Eliminate double dollar maths
Double dollar maths may cause trouble in future (as they are not proper begin-end tags), so eliminate now in favour of equation*.
Insert thin spaces to help LaTeX
Some maths needs thin spaces to separate symbols and sometimes to separate punctuation.
Penultimately, upload galley proofs, ask proofreading
After layout, upload revised sources, pdf galley, ask author to proofread, revise metadata, send authors differences file.
Finally, after proofreading, finish and publish article
After proofreading, do final edits, upload revised sources, pdf and bibtex galley, ftp to scopus, then publish in volume, email authors, and paste page numbers.