Authors and users
Registering the first time in the Journal Management System
- To register with the journal
management system (OJS) we need you to lodge name, password,
unique email address, and what role (reader +author +reviewer).
Submit an article to a journal
- Take five steps to submit an
article to a journal: choose section and check statements;
enter metadata of title, authors, etc; upload the PDF of
your article; possibly upload any supplementary files;
confirm the submission.
Reviewing an article for a journal
- Take five steps to review an
article for a journal: notify acceptance; check guidelines;
download article; either paste a plain text review, or
upload a document, or both; finally select a Recommendation
Register for another journal
- When you are already registered in the site in
one journal, and need to register with another journal in
order to, say, submit an article.
Section editors and Editors
Start a second, or subsequent, round of review
- Editors can only start a subsequent round of
review after recording "Resubmit for Review". Recording
"Revisions required" means the editor will make an executive
decision without external review.
Request Revision for Editors Executive Decision (no further refereeing)
- Recording "Revisions required" means the
editor will make an executive decision without further
Accept Article and Send to Copyediting
- Upon deciding to accept an article: record
the decision in OJS; inform the author; and send the
specific approved version to the copyeditor.
A desired reviewer's email is already in use, but not in your journal
- That is, the desired reviewer is in the system but not in your journal. Then use the button "Enrol existing user as reviewer".
Review the history of an article
- OJS logs almost all actions: to review
actions taken and emails sent, look in the history; one may
also make notes there for posterity.
List all articles that a associate editor is managing
- An editor may want to review or assist a
given Associate Editor.
After initial copyediting, ask an author to provide sources
- The initial copyedit is done on author
supplied PDF. The editor then needs to ask authors to
improve sources accordingly, and to upload the new LaTeX
Journal Managers only
Merge two users into one account
- Often users register twice in the system: the
hard part is to determine which one to merge into the other;
the easy part is the merge shown here. Also is a good
way to eliminate junk registrations.
Change email address for a user
- To change an email address for a user, or any
other editing of their account information. Users can also
do this themselves.
Remove a junk registration
- Robots generate junk registrations, although with
Captcha this is less of a problem. Remove like this,
although better is to merge into a "catch-all" account.
Copy and Layout for ANZIAM Journal
Start layout by including metadata
- To start layout, get dates, subject
classification, and keywords from the metadata in OJS.
Second layout fixes the preamble
- Second, fix the documentclass, style file,
author names, abstract.
Third omit comment lines
- Third, delete anything in comments as
redundant. Sometimes authors leave an awful lot of
Fourth address bibliography
- Fourth, address the bibliography in a bbl
file. Look at urls, dois, en-dashes, consistency, journal
names in emph.
Invoke non-breaking spaces
- To avoid bad line breaks, insert
non-breaking spaces so it typesets OK now, and in the future
when retypeset. Need non-breaking spaces before cites, refs,
simple maths symbols, etc.
Eliminate double dollar maths
- Double dollar maths may cause trouble in
future (as they are not proper begin-end tags), so eliminate
now in favour of equation*.
Insert thin spaces to help LaTeX
- Some maths needs thin spaces to separate
symbols and sometimes to separate punctuation.
Penultimately, upload galley proofs, ask proofreading
- After layout, upload revised sources, pdf
galley, ask author to proofread, revise metadata, send
authors differences file.
Finally, after proofreading, finish and publish article
- After proofreading, do final edits, upload
revised sources, pdf and bibtex galley, ftp to scopus, then
publish in volume, email authors, and paste page numbers.